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Overview

The inventory consumption workflow allows lab users to search for products, checkout specific parts or aliquots, and track their usage under specific projects and experiments. This ensures accurate inventory tracking and provides a complete audit trail of how materials are used in research.
1

Search for Products

Navigate to Lab Inventory > Products and use the search functionality to find the reagent or consumable you need.
  • Use the search bar to find products by name, catalog number, or description
  • Filter by category, location, or custom attributes
  • Check available quantities and expiration dates
  • View lot numbers and storage locations
2

Checkout Aliquots

Once you’ve found the product you need, checkout specific parts or aliquots for your use.
  • Click on the product to view available aliquots
  • Select the specific aliquot(s) you want to checkout
  • Specify the quantity you’re taking
  • The aliquot is now assigned to your personal inventory
Checked out items will appear in My Inventory so you can easily track what you’re currently using.
3

Consume Under Project/Experiment

As you use the materials in your research, log the consumption under the specific project and experiment.
  • Navigate to My Projects (or Lab Projects if you don’t have project creation permissions)
  • Select the relevant project
  • Open or create the experiment where you’re using the material
  • Click Log Product Usage or similar action
  • Select the aliquot from your inventory
  • Specify the amount consumed
  • Add optional notes about how it was used
Logging consumption accurately helps maintain inventory levels and provides valuable data for grant reporting and budget tracking.
4

Track Usage History

View complete usage history and audit trails.
  • See all consumption records in the experiment log
  • Track who used what materials and when
  • View remaining quantities in your personal inventory
  • Generate reports on material usage across projects

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Key Benefits

Accurate Tracking

Real-time inventory levels updated as materials are consumed

Complete Audit Trail

Full history of who used what materials, when, and for which experiments

Grant Reporting

Link material usage to specific projects and grants for accurate budget tracking

Personal Accountability

My Inventory shows exactly what materials you’re responsible for