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As a lab administrator or PI, you’ll be responsible for setting up your labspace and inviting team members. Follow these steps to get started.

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Step 1: Create Your Labspace

A labspace is your lab’s dedicated workspace where all inventory, equipment, and projects are managed.
1

Sign up for an account

Create your Indaggo account at the registration page. You’ll need to verify your email address.
2

Create a new labspace

After logging in, click on “Create Labspace” from your dashboard. You’ll need to provide:
  • Labspace ID: A unique identifier (lowercase letters, numbers, hyphens, and underscores only)
  • Labspace Name: The display name for your lab
  • Description: Brief description of your lab
  • Country: Your lab’s location
  • Currency: Default currency for pricing
3

Configure initial settings

Set up your labspace preferences including:
  • Default measurement units
  • Storage regions for attachments
  • Lab contact information

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Step 2: Set Up Your Lab Structure

Before inviting users, organize your labspace with the fundamental building blocks:
Define where items are stored (e.g., “Freezer A”, “Shelf 2”, “Room 301”). Locations can be nested to create hierarchies like “Building > Room > Cabinet > Shelf”.Navigate to Settings > Locations to add your storage locations.
Organize products and equipment by type (e.g., “Reagents”, “Antibodies”, “Microscopes”). Categories help users find items quickly.Navigate to Settings > Categories to create your category structure.
Add suppliers and vendors where you purchase items (e.g., “Sigma-Aldrich”, “Thermo Fisher”, “VWR”).Navigate to Settings > Sources to add your suppliers.

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Step 3: Configure Roles & Permissions

Set up user roles to control what team members can do in your labspace.

Lab Manager

Full access to approve orders, manage inventory, and configure settings

Lab User

Can view inventory, submit requests, and log usage

Lab Viewer

Read-only access to view inventory and reports

Custom Roles

Create roles with specific permissions tailored to your workflow
Navigate to Settings > Roles to view default roles or create custom ones with specific permissions.

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Step 4: Invite Lab Members

Once your labspace is set up, invite your team members.
1

Go to Members section

Navigate to Settings > Members in your labspace
2

Send invitations

Click “Invite Member” and enter:
  • Email address of the person you’re inviting
  • Role to assign (Lab Manager, Lab User, etc.)
They’ll receive an email invitation to join your labspace.
3

Manage permissions

You can modify member roles or remove members at any time from the Members page.
Pro Tip: Start with a few key locations and categories. You can always add more as your needs evolve. It’s easier to start simple and expand than to over-engineer from the start.

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Step 5: Import Existing Inventory (Optional)

If you have existing inventory data, use the bulk import feature to quickly populate your labspace. Navigate to Lab Inventory > Import and upload a spreadsheet with your current inventory. The system supports Excel files with products, aliquots, locations, categories, and sources.
See the Inventory Import guide for detailed instructions on formatting your import file.

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Need Help?

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